Information and Policies for Weeklong TripsReservations and depositIt’s quick and easy to reserve your spot for a Trailbound trip. Just print out the registration form and mail it with your $500 deposit to the address listed on the form. The deposit will be applied to your trip cost. Reservations are on a first-come basis.PaymentFull payment is due 90 days before the trip begins. Mail payment in one or two installments by check, payable and addressed to Trailbound Trips, to Attn: Debbie Hager, 111 Woodland Drive, Lake Barrington, IL 60010.Confirmation packetOnce you sign up for a trip, we’ll send a packet detailing everything you need to know, plus some forms for you to return. We’ve included info about itinerary, trails, weather, and the area. We also highlight tips on what to pack, selecting clothes & gear, and getting trail-fit.Medical and release forms to returnAt Trailbound Trips, we’re proud of our perfect safety record. To keep up that superb record, you’ll receive 3 forms to return 60 days before the trip:
This information is kept strictly confidential and is read only by your trip leader and a doctor, when necessary.
- A physician’s release signed by your physician
- Your emergency medical information form
- Release of liability
Trip refundsYour deposit is non-refundable and non-transferable to other participants. Unfortunately, we also cannot refund your payments for any reason, including personal emergencies, illness, or weather. However, if you cannot attend the trip, we encourage you to find another woman to take your place and assume your payments. (This person would still need to pay a deposit.)
If you suspect an existing health condition could preclude you from safely participating on the hikes, please have your doctor complete the physician’s release before sending the deposit and other payments. Trailbound Trips reserves the right to decline admission on any trips based on individuals' health or fitness.Cancellation policyTrailbound Trips reserves the right to cancel trips with fewer than 8 participants. In those cases, we will be happy to transfer your deposit and payments to another open trip or to reimburse your prepaid retreat payments and deposit. However, we cannot assume responsibility for extra expenses you incur, including non-refundable airline tickets, etc., due to these cancellations.Travel insuranceWe strongly urge you to check into travel insurance in case an illness, accident, or other emergency shortens your trip or prevents you from participating.Itinerary changesIf trail or weather conditions warrant, the leader may adapt the itinerary to ensure the group’s safety and enjoyment.Physical conditioningThe hikes can be strenuous and full medical help may not be immediately accessible. For those reasons, and for the enjoyment of our hiking group, you must be in good shape, good health and have a signed medical release from your doctor. We recommend a Body Mass Index no higher than 33 and that you train for these trips. Trailbound Trips reserves the right to decline participants based on health concerns.